Receptionist

Scarinci Hollenbeck is a growing practice of over 65 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Reporting to the Legal Paraprofessional Manager, this role will be responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the Firm.

• Assist the records team with maintaining and organizing legal documents, files, and records.
• Perform data entry and ensure accurate and timely updates to the records management system.
• Assist with office supplies inventory and place orders as instructed.
• Assist with the preparation of documents, correspondence, and reports for various departments as instructed.
• Coordinate and support office events, meetings, and conferences as needed.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing documents for mailing on an as needed basis as well as taking mail to post office as required.
• Maintain a clean and organized office environment.
• Organize and prepare physical files for shredding as instructed.
• Scan documents and save accordingly in electronic file management system.
• Provide general administrative support, including answering phones, scheduling appointments, and greeting clients on an as needed basis.
• Perform other duties as assigned to support the overall operations of the firm.

• High school diploma or equivalent; associate’s degree or higher preferred.
• Previous experience in an administrative or office support role, preferably within a law firm.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Strong multitasking abilities and the capacity to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.

• In-office work at the NY, NY location. Hybrid or remote work are not options for this position.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one-hour unpaid lunch).
• Overtime may be required from time to time.
• Compensation range $24/hr – $30/hr (dependent upon relevant experience).

Scarinci Hollenbeck is an Equal Opportunity Employer.

Submit resume through our career portal.