Real Estate Legal Assistant (Red Bank)

Scarinci Hollenbeck is a growing practice of over 65 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Scarinci Hollenbeck is seeking a Real Estate Legal Assistant to join our Red Bank, NJ office. This full-time, on-site role provides vital administrative and legal support to attorneys handling real estate transactions and related matters. The ideal candidate will have 3–4 years of law firm experience and a strong understanding of legal terminology, contracts, and court processes.

• Drafts and proofreads contracts, deeds, leases, and other documents related to real estate transactions.
• Reviews title commitments, surveys, zoning reports, and other third-party documents.
• Supports entity formation and preparation of certificates, resolutions, and consents.
• Coordinates with title companies, surveyors, clients, lenders, and opposing counsel throughout transactions.
• Prepares signature packages, assemble closing binders, and manage post-closing documentation.
• Assists with closing process, including preparing closing documents, coordinating with title companies, preparing closing checklists, preparing closing binders, and attending closings as needed.
• E-files both via NJ E-Courts and PACER. Experience in New York State Courts Electronic Filing (NYSCEF) preferred but not required.
• Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts, motions, and varied other documents.
• Manages the court dockets, deadlines, and matter dates.
• Supports deposition, hearing, motion, and trial preparation.
• Redacts, bate stamps, and organizes documents for production.
• Updates contact information for attorneys.
• Initiates opening of new files and closing of complete ones per attorney direction in compliance with firm policies and procedures.
• Provides administrative support of general office duties such as printing, scanning, copying.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Closes concluded matters per attorney direction.
• Inputs attorney time into time keeping software as requested.
• Maintains attorney calendars by planning and scheduling meetings, appointments, and both onsite and remote conferences.
• Prepares check requests and submits purchase orders as needed.
• Prepares expense reports.
• Performs other duties as assigned.

• Associate degree or equivalent experience.
• Minimum 3-4 years law firm experience.
• Ability to function well in a high-paced environment.
• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
• Effective time management skills and excellent organizational skills.
• Excellent verbal and written communication skills.
• Proficient understanding of legal terminology and principles, research methods, and court processes.
• Strong analytical and problem-solving skills.
• Strong attention to detail particularly in proofreading.
• Strong technology skills and proficiency in Microsoft Office Suite.
• Certifications: Notary preferred.

• In-office work at the Red Bank, NJ location. Hybrid or remote work are not options for this position.
• Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one-hour unpaid lunch).
• Overtime may be required from time to time.

• Compensation range $60,000 – $65,000 (dependent upon relevant experience).

We offer benefits including medical, prescription, dental, vision insurance, 401(k), onsite fitness center, plus the potential for commission.

Scarinci Hollenbeck is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Resume, cover letter, and a writing sample can be submitted through our career portal or sent to careers@sh-law.com.