201-896-4100 info@sh-law.com

Legal Billing Coordinator

Job Summary:

Reporting to the Finance & Billing Manager, this role will be responsible for billing activities in accordance with prescribed; checks and verifies attorney billing against client terms; assists in the implementation of client electronic billing systems; enters and submits billing into manual and electronic billing systems; acts as a liaison between client adjusters and firm attorneys, hearing representatives, and legal paraprofessionals.

Essential Duties/Responsibilities:
  • Prepares client invoices for designated clientele and support team by deadline.
  • Provides strong customer support to internal and external parties.
  • Prints, distributes, and organizes monthly prebills.
  • Drafts, and reviews monthly prebills after attorney review.
  • Interacts face to face with attorneys regarding billing entries and matters.
  • Runs all Accounts Receivables and unbilled time reports for billing attorneys.
  • Edits pre-bills, makes changes on pre-bills for approved write-offs, and transfers as needed.
  • Identifies any unbilled time and discrepancies by working with assigned attorneys.
  • Analyzes billing statistics and resolves billing inquiries from attorneys and/or management.
  • Submits invoices.
  • Attends and addresses client requests for invoice reprinting as directed.
  • Supports Assistant Controller in processing all wire requests for the firm while maintaining compliance.
  • Performs special projects and other related duties as assigned.
Education and Required Skills:
  • High School diploma or equivalent required, some college preferred.
  • 2+ years of law firm experience.
  • 3-5 years of billing experience.
  • Ability to prioritize and manage time effectively, and problem solve.
  • Ability to work independently and take initiative.
  • Basic math skills and basic understanding of clerical and administrative procedures.
  • Demonstrated ability to maintain confidentiality.
  • Experienced data entry skills.
  • Highly organized while working in a fast-paced environment.
  • Strong attention to detail, and strong written and verbal communication skills.
  • Strong proficiency with Microsoft Office Suite.
  • Team player and ability to collaborate as needed.
  • Proficiency with E-billing software required particularly experience with Serengti, Wolters Klower, Collaborati, Loansphere (Blacknight), Tymetrix, Counsel Link, Bottom Line, CounselGo, Legal X, Legal Solution Suite, Legal Case Cost and Courselink, and with software such as Elite 3.10 & 3E, Omega, Prolaw, Aderant, Legal Tracker.

* The use of the Internet or this form for communication with the firm or any individual member of the firm does not establish an attorney-client relationship. Confidential or time-sensitive information should not be sent through this form.

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